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Goods # 2018-ENV-005
Services/Health Safety & Environment
Title 2018 Boreal Felt Lichen Monitoring Program EOI Posting Date October-31-17
Tender Issue Date EOI Closing Date ** CLOSED **
Status Open Last Revised On October-31-17

Contract Scope

Request for Expression of Interest (EOI)

Submitted to:    Vale Newfound & Labrador Limited (the “Company”)

                                Long Harbour Operations

                                1 Nickel Road, Long Harbour NL

                                A0B 2J0

Date: October 31, 2017

EOI Number:


Closing Date:

December 1, 2017

Project Name:

2018 Boreal Felt Lichen Monitoring Program

Contract Manager:

Jared Saunders



Dear Proponent,

You are invited by Vale Newfoundland & Labrador Limited to respond to this Request for Expression of Interest (“EOI”) in relation to the Scope of Work and technical documents attached hereto in accordance with the terms and conditions set below:

1.            Intent of the EOI

The intent of this EOI is to request further information to be provided to the Company. This EOI is NOT intended to: (1) constitute a tender, (2) create contractual relations of any kind between the Company and the Proponent other than the ownership and confidentiality obligations set herein and in the Non-Disclosure Agreement (if one has been attached to this EOI), (3) commit the Company to award or the Proponent to enter into any contract with respect to the Scope of Work and technical documents.

2.            Input from Proponents

The Company seeks expressions of interest within the parameters set in the Scope of Work and technical documents, but the Company has not reached any final decision as to the details of those parameters and will welcome any input of the Proponent as to the best means of achieving the results expected in the Scope of Work and technical documents.

3.            Discussions with Proponents

The Company reserves the right to have further discussions with one or more of the Proponents with a view to detailed negotiations and neither the Company nor any of the Proponents shall be obligated to the other in any manner whatsoever until a written agreement has been duly executed by the parties. As this is EOI is not a tender and does not create legal relations between the Company and the Proponents, apart from the obligation of confidentiality, no terms and conditions have been attached to this EOI in respect of the execution of the Scope of Work and the technical documents.

4.            No legal duties

By submitting an EOI the Proponent specifically acknowledges that this EOI does not create any legal duty of any nature whatsoever between the Proponent and the Company, except as set forth herein in respect of confidentiality and proprietary information. The Proponent further agrees that the response to this EOI submitted by the Proponent does not create any binding obligation, commitment, covenant, representation, warranty by or of the Proponent, with the exception of the obligation on the Proponent to keep the confidentiality of the documents attached hereto. The Company is entitled to, but not required or obligated to, negotiate with any, some, or all of the Proponents at the Company's sole discretion after the Closing Date. The Company is not obligated to provide any further information or opportunity to negotiate with any Proponent after the Closing Date.

5.            Evaluation of EOIs

The Company will evaluate all EOIs on a confidential basis. The Proponent is free to withdraw, cancel or modify its EOI at any time at the Proponent's sole discretion. The Company is entitled to, but not obligated, to make a decision to negotiate with any Proponent in accordance with any criteria at the sole discretion of the Company.

6.            Questions and site visits

Any questions with respect to this EOI should be addressed to the Contract Administrator identified above.

A site visit may be arranged at the Company's sole discretion in order to provide Proponents with additional relevant technical information. If a site visit has been planned, you will find the information pertaining to the site visit below:




Contact Person:




Please confirm your presence at the site visit two days before the date scheduled for the visit by writing an email to the Contact Person above and to the Contract Administrator.

7.            Documents included in this EOI

The following documents are attached to this EOI:

Attachment 1                                    Scope of Work - Technical Documents

Attachment 2                                    Proponent's Requested Information

8.            Confidentiality

The Scope of work and any technical documents are proprietary and confidential to the Company. In taking receipt of these documents, you agree not to reveal its contents to third parties or otherwise, except to those who must evaluate them. You also agree not to use these documents or any information provided by the Company for any purpose other than the preparation of your proposal. Should you decide not to express an interest, you agree to return all hard copies of these documents and destroy any electronic copies thereof from your computer systems.

With the submission of your EOI, please include:

                1.  A signed copy of this EOI by your authorized representative

                2.The information requested in Attachment 2

9.            Ownership of submissions

By submitting your EOI, you agree that the Company shall become the owner of all documents submitted. As the owner of your EOI and any documents attached thereto, the Company is entitled to make any use of your submission including, without limiting the generality of the foregoing, share, publish, or distribute your EOI to other Proponents for any purpose that the Company may deem fit in the Company's sole discretion.

10.          Limitation of Liability

By submitting an EOI, the Proponent expressly and irrevocably agrees that the Company's total cumulative liability for damages, expenses, costs, liability and losses of whatever nature (collectively "Damages") arising out or in connection with this EOI, whether based in Tort, Statute, Equity, Contract, Restitution, Common Law, or any other cause of action or legal theory, even if the Company has been advised of the possibility of such Damages, is limited the direct, actual and provable Damages and will in no event exceed the actual cost of the Proponent in preparing a submission in response to this EOI.

11.          Governing Law and Forum

This EOI shall be governed by the laws of the Province of Newfoundland & Labrador and the applicable federal laws of Canada. The Proponent and the Company irrevocably attorn the jurisdiction of Courts of the Province of Ontario in the City of Toronto.


Name of Proponent

Name of Proponent's Representative


Attachment 1 – Scope of Work / Technical Documents

Identification Number



2018 Boreal Felt Lichen Monitoring Program


The purpose of the 2018 Boreal Felt Monitoring Program is to determine if the LHO are having any effects on the population of boreal felt lichen (Erioderma pedicellatum) (BFL) in Long Harbour. The monitoring program will be completed at predetermined locations from the previous BFL studies and will allow for future comparative studies concerning the specific effects of the LHO in this area.

Scope of Work

As part of its commitment to sustainable economic development, Vale Newfoundland and Labrador Ltd (Vale) committed to monitoring the population of the globally-rare boreal felt lichen (Erioderma pedicellatum) (BFL) in Long Harbour, Placentia Bay, Newfoundland. Over several years of monitoring a scientific protocol has been developed and applied to monitor survival of the population. As a mitigation for potential project effects, a large-scale transplantation program and experimental propagation of the species was completed from areas of the initial project footprint.

Normal Work Location


Normal Work Availability

 8hr Mon-Fri

Infrastructure Requirements


General Information

Vendors and Vendor Employees will be expected to utilize and be fully integrated in certain Vale systems and processes as part of normal work activities in order to maintain equipment history and perform work efficiently. These will include:

·         Vale SH&E Rules, Policies, and Procedures

·         Work Order System

·         Planning and Scheduling System

Vendors and Vendor Employees will be expected to take direction from and fully cooperate with Vale personnel as required.

Vendors will not normally have access to Vale resources, personnel, or equipment to perform the work.


Attachment 2 – Proponent Information

This form is for EOI evaluation.

Proponent shall provide the following:

Company Name:

Company Address:

Contact Name:

Contact Phone:

Contact Email:

             General Company Information

             Written description of the organization, defining lines of authority/ responsibility/ communication and the overall working of the organization.

             Previous Work Experience specifically related to this EOI.

             CVs for proposed key personnel to be part of the project.


(1) When replying to this EOI, please reply to Please state the name of your company, company address & contact details (Name, Phone#, Fax# & E-Mail Address). Please make reference to this specific EOI Goods# and Good Description.

(2) This EOI does not constitute an official solicitation. Vale NL reserves the right to cancel this requirement at any time during the EOI and/or solicitation process. Once objective evaluations are completed, only prospective vendors deemed qualified will be contacted.

(3) Please direct any inquiries to